Shorten the project duration by up to 60%
The following example shows the project duration of a typical tender project (in days) displayed in the different project phases. In comparison, the time needed when using Tender Manager is shown.
| without pliXos Tender Manager |
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| Creation of tender documents | 10 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Selection and invitation of tender participants (incl. NDA) | 10 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Offer management | 20 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Evaluation of offers | 15 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Total | 55 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| with plixos Tender Manager |
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| Creation of tender documents (1) | 2 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Selection and invitation of tender participants (incl. NDA (2) | 5 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Offer management (3) | 15 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Evaluation of offers (4) | 2 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Total | 24 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Potential Savings |
31 |
Explanation:
(1) The tender documents are no longer written, instead, the required questions are selected from a database, naturally, you can also include your own questions. The tender documents are stored and managed centrally and will be available to all users in your company. In addition to the qualitative advantages, Tender Manager ensures that you can quickly and easily create comprehensive tender documents..
(2) The product supports a central contact management of the preferred vendor and the participating management, as well as the capability that a non disclosure agreement (NDA) is integrated in the process. This results in a significant reduction in effort during the tendering phase.
(3) Also, the service provider benefits from the use of the Tender Manager. The online response to the tender document eliminates the costly delivery of traditional offer. Equal opportunities between suppliers is secured.If the Tender Manager is used by several clients seller, there are even more advantages, since the responses are stored permanently and thus available for other projects.
(4) Different methods are made available for the evaluation of the offers, including the option to evaluate anonymously (where this is possible). Therefore the user can fully concentrate on evaluating the offers objectively instead of searching for the answers in different sources and documents.Reducing costs by up to 80%
The procurement phase of a complex IT project can mean a significant effort. The following example shows what efforts are required in each phase of a tender project:
| Phase | Duration WITHOUT plixos Tender Manager (in man-days) | Duration WITH pliXos Tender Manager (in man-days) |
|---|---|---|
| Creating tender documents (1) | 10 | 2 |
| Selection and invitation of tender participants including NDA process(2) | 2 | 0.1 |
| Project management (project status, etc) (3) | 2 | 0.1 |
| Evaluation of offers (4) | 10 | 4 |
| Total | 24 | 6.2 |
Using the Tender Managerallows you to save up to 80% of your costs implementing a tender project on a typical IT project.
Explanation:
(1) The tender documents are no longer written, instead, the required questions are selected from a database, naturally, you can also include your own questions. The tender documents are stored and managed centrally and will be available to all users in your company. In addition to the qualitative advantages, TenderM anager ensures that you can quickly and easily create comprehensive tender documents. .
(2) The product supports a central contact management of the preferred vendor and the participating management, as well as the capability that a non disclosure agreement (NDA) is integrated in the process. This results in a significant reduction in effort during the tendering phase.
(3) The controlling effort is reduced because the centralized tools provide an overview of the tendering project.
(4) Different methods are made available for the evaluation of the offers, including the option to evaluate anonymously (where this is possible). Therefore the user can fully concentrate on evaluating the offers objectively instead of searching for the answers in different sources and documents.Tender Manager: SignUp
Alternatively you can contact the pliXos sales team :
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Phone: +49 89 / 44 23 47 70
Processes of the Tender Manager
The Tender Manager is an online service which has been developed by purchasing and outsourcing specialists, to optimize the purchasing process from start to end. It covers the preparation of tender documents and managing the tender process through to the evaluation of tenders for complex outsourcing contracts. It is a comprehensive and powerful tool to implement your RFI, RFP, and RFQs.
Processes of the Tender Manager
For buyers, the Tender Manager offers a comprehensive solution for the preparation of tender documents, managing the tender invitations to service providers and the evaluation of tenders.
Suppliers can respond online to the tender document. The effort to respond is reduced significantly by the option that answers can be saved for later reuse.
The use of the Tender Manager means a reduction of effort and costs for all participants in this process. Therefore the projects can be implemented more quickly and at the same time, the evaluation of tenders is made objective.
Your benefits:
- Easy and fast creation of RFI / RFPs using preconfigured questionnaires
- Automated sending of tenders and online submission of offers
- Effective management of potential suppliers from a central place
- Extensive evaluations using different evaluation methods and with the consideration of additional indicators
- Personalized logins and high security standards
Value added:
- Immediate availability
- Easy-to-use online tool
- Simplification of the tender evaluation (weighting of questions)
- Comprehensive questions available (focus on IT outsourcing)
